World in Peace, established in 2024, operates as a non-governmental organization (NGO).
World in Peace complies with Japan’s Act on the Protection of Personal Information (APPI), relevant guidelines, and all applicable data protection laws in handling personal information. To ensure our activities are carried out smoothly and efficiently, we may collect and use personal information as necessary.
We recognize that protecting the personal information of all individuals involved in our activities (hereinafter referred to as “the Individual”) is an important responsibility. Accordingly, we have established the following Privacy Policy (hereinafter referred to as “this Policy”) and are committed to the appropriate management and protection of personal data.
Last Updated: May 23, 2024
Article 1. Basic Policy
While acknowledging the usefulness of personal data in facilitating our activities, World in Peace takes all necessary measures to prevent any infringement of individual rights due to improper handling of such data.
We handle personal information appropriately and in accordance with the Act on the Protection of Personal Information and other relevant laws. When collecting and using personal
information, we clearly state the purpose of use and handle it only within the defined scope. The purposes of use are made public or promptly notified to the Individual upon collection.
To prevent leakage, loss, falsification, or unauthorized access, we implement appropriate security measures and require the same level of management from our staff and contractors.
Except as required by law, personal information will not be disclosed or provided to third parties without prior consent. When providing information to a third party, we maintain records and comply with all legal requirements.Upon request from the Individual, we will promptly respond to inquiries, disclosures, or complaints regarding personal data.
We continuously review and improve our practices to ensure appropriate management in accordance with the latest legal and regulatory developments.
Article 2. Definition of Personal Information
“Personal Information” refers to information as defined under the Act on the Protection of Personal Information—information relating to a living individual that can identify that individual through a name, date of birth, address, telephone number, email address, or other identifiers.
This includes data such as appearance, fingerprints, voiceprints, health insurance numbers, and other identifiers that can identify an individual either on their own or when combined with other information.
Examples include: full name, date of birth, address, email address, telephone number, passport number, credit card number, or any other information that can identify a specific person when matched with other data.
Article 3. Methods of Collection
World in Peace may collect personal information such as name, date of birth, address, phone number, email address, bank account details, or credit card information when users make online donations.
We may also collect transaction or payment information from partner organizations (including payment processors, sponsors, or advertising partners).
When personal information is provided directly in writing, online, or through other media, we clearly state the purpose of use in advance.
In cases where the purpose is evident from the context or permitted by law, we may omit explicit notification.
Article 4. Purpose of Use
Unless otherwise specified at the time of collection, World in Peace uses personal information only to the extent necessary to achieve the purposes listed below. We will not use personal information beyond these purposes without the Individual’s consent, except as permitted by law.
(1) Communications and Public Relations
- To respond to inquiries and provide customer service.
- To conduct surveys, analysis, and service improvement.
- To provide updates on World in Peace’s activities, donation opportunities, and other relevant information.
- To request cooperation in our public relations or social initiatives.
- To manage event participation and follow-up communication.
(2) Donations
- To process donations, issue receipts, and issue certificates.
- To provide reports, updates, and information about our activities.
- To improve donation-related services through surveys and analysis.
(3) Sales and Program Activities
- For sales, delivery, and management of World in Peace goods and materials.
- For program-related surveys, analysis, and improvement.
- To provide updates and requests for cooperation in social or outreach activities.
(4) Human Resources, Volunteers, and Organization Management
- To manage recruitment, screening, and communication with volunteers or staff.
- For administration related to members, directors, and auditors.
- To manage organizational operations and fulfill rights and duties of members.
- To share information and updates on activities, donations, and requests for collaboration.
Article 5. Security Management Measures
World in Peace implements strict administrative, organizational, and technical safeguards to prevent unauthorized access, data leaks, loss, or alteration of personal information.
- Employee Training: All staff receive regular training and supervision on proper data handling.
- Physical Security: Measures are in place to prevent theft or loss of documents and devices containing personal data.
- Technical Controls: Access to personal data is managed through authentication, authorization, and logging. We also apply anti-virus, encryption, and secure transmission measures.
Article 6. Handling of Sensitive Information
World in Peace does not collect or share information regarding race, religion, social status, medical history, criminal record, or any other sensitive personal information without explicit consent, unless required or permitted by law.
Article 7. Anonymized and Pseudonymized Data
When creating anonymized or pseudonymized information (as defined by the Act on the Protection of Personal Information), World in Peace ensures full compliance with all applicable laws and regulations.
Article 8. Third-Party Provision and Outsourcing
Personal information will not be provided to third parties without the Individual’s consent, except in cases permitted by law, such as:
- When required by legal obligation;
- When necessary to protect life, body, or property and obtaining consent is difficult;
- When necessary for public interest as defined by the Act on the Protection of Personal Information.
World in Peace may entrust the handling of personal information to third-party contractors within the scope necessary to achieve the intended purpose. In such cases, we carefully select and supervise contractors to ensure proper data protection.
Article 9. Compliance
World in Peace faithfully complies with all relevant laws and standards concerning personal information protection.
Article 10. Policy Review
This Policy is reviewed approximately every ten months to ensure continuous improvement in our data protection practices.
Article 11. Analytics Tools
This website uses Google Analytics to collect anonymous traffic data via cookies. This data does not identify individuals. You can disable cookies in your browser settings. For more information, please see Google’s official documentation on Google Analytics.
Article 12. Use of Cookies and Third-Party Systems
World in Peace may use cookies or third-party systems to improve convenience and optimize communication.
We do not use such technologies to personally identify individuals without legitimate reason.
Users can manage cookie preferences through their browser settings. Please note that disabling cookies may affect certain site functions.
Article 13. Disposal of Personal Information
When personal information is no longer necessary for the stated purpose, it will be securely deleted or destroyed in a manner that prevents unauthorized access or leakage.
Article 14. Revisions
Enacted: May 23, 2024
World in Peace may amend this Privacy Policy as necessary. Any changes will be announced or notified in an appropriate manner, specifying the effective date and content of revisions.
Article 15. Contact
For inquiries regarding World in Peace and this Privacy Policy, please contact us through our Contact Page.